Employee Turnover Cost Calculator

The True Cost of Employee Turnover

Explore the operational and financial implications of replacing employees. Model the direct costs of replacing a team member, keeping hypothetical service-capacity effects in a separate line.

Your numbers

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Employee roleReporting period

Workforce

Number of employees (#)

Separations during period (#)

Average headcount during period (#)

Replacement costs (per replacement)

Recruiting & advertising ($)

Screening & background checks ($)

Training & certification ($)

Paid onboarding hours (hrs)

New employee hourly compensation ($)

Supervisor training hours (hrs)

Supervisor loaded hourly cost ($)

Administrative onboarding hours (hrs)

Administrative loaded hourly cost ($)

Optional: coverage & capacity

Overtime / temporary coverage (total) ($) · optional

Unfilled billable hours (hrs) · optional

Collected revenue per billable hour ($) · optional

Realistically recoverable capacity (%) · optional

Results

Turnover rate

31%

Direct replacement cost per employee

$2,870

Total modeled replacement expense

$51,660

Includes optional overtime/temporary coverage.

Potential gross revenue capacity affected · hypothetical

Hypothetical gross capacity, not lost profit.

Cost breakdown per replacement

Recruiting & screening$750
Training & certification$400
Paid onboarding time$880
Supervisor time$660
Administrative time$180

Sensitivity: modeled direct expense if separations decrease

Current separations$51,660
10% fewer separations$46,494
25% fewer separations$38,745
50% fewer separations$25,830

What this may suggest

A high per-replacement cost often points to onboarding time rather than recruiting spend.
Use the sensitivity view to see what retention improvements could mean — then investigate why people leave.
Direct costs are modeled from your entries; compare against costs actually incurred in your records.
Revenue capacity is gross and hypothetical — it depends on demand, authorizations, staffing and collection.

Related Capri services

HR & Workforce Operations →

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Educational estimate using transparent formulas and your assumptions. Not financial, legal, accounting or clinical advice. All tools