Time-to-Hire & Vacancy Cost Calculator
Every Open Position Has an Operational Impact.
Measure your recruiting timeline and the direct costs of open positions. Enter days between recruiting milestones and direct costs per hire. Hypothetical service capacity stays separate from direct costs.
Results
Time to fill (to offer acceptance)
22 days
Time to hire (applicant → offer)
12 days
Time to productivity
41 days
Recruiting cost
$2,100
Onboarding cost
$2,700
Temporary coverage cost
$0
Total direct costs
$4,800
Potential gross revenue capacity · hypothetical
$0
Hypothetical, separate from direct costs.
- Opened → first qualified applicant10 days
- Applicant → interview5 days
- Interview → offer accepted7 days
- Offer → onboarding complete14 days
- Onboarded → first productive day5 days
What this may suggest
- The longest stage is your first bottleneck to investigate.
- Shortening onboarding can matter as much as filling the role faster.
- Time to fill runs from requisition opening to offer acceptance; time to hire from first qualified applicant to acceptance.
- Revenue capacity assumes weekly billable hours per position over the vacancy period, reduced by your recoverable percentage.
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Educational estimate using transparent formulas and your assumptions. Not financial, legal, accounting or clinical advice. All tools